Identification and Instructions
You must bring your passport so we can verify your signature on any documents you sign at the Consulate.
Bring clear instructions from your lawyer detailing exactly which pages must be witnessed by the Consulate.
All notarial services are by appointment only
Appointments must be booked via acgsh.setmore.com.
Notarial services appointments are available Tuesday to Thursday afternoons.
Please book your appointment as early as possible.
Notarial Services include:
- certifying true copies of original documents
- witnessing of signatures on documents
- witnessing the execution of affidavits
- witnessing statutory declarations for use in Australia
- authentication of documents
More information is available at http://smartraveller.gov.au/services/legalising-documents/Pages/default.aspx
The Consulate can only witness an Australian Statutory Declaration for use in Australia by an Australian entity.
The Consulate can not witness Statutory Declarations to be used to support marriage in China or the transfer of Chinese land/property.
Statutory Declarations should be written in English, however clients may include their own translation within the space provided prior to signing.
More information is available at smartraveller.gov.au/services/legalising-documents/Pages/overseas.aspx#statutory-declarations.
Selling or buying land or property in Australia?
Bring clear instructions from your lawyer detailing which pages of the land documents must be witnessed by the Consulate and which identification documents require certified true copies.
More information is available from Smartraveller under the "Selling or buying land or property in Australia" section.
Verification of Identity (VOI)
The Consulate can complete the DFAT Identity Certificate for both witnessing signatures, and to accompany certified copies (if required).
The Consulate can not sign or complete any other 'Identifiers Certificates' or 'Verification of Identity Certificates'.
Notarising Documents for Chinese Visa and Work Permits
The Consulate can provide Certified Copies of original documents by appointment.
We can also certify copies of some online Australian government documents where the link to the document is provided to us via email.
We can not make Certified Copies of documents printed from the internet, including AFP Police Checks.
A Certified Copy produced at the Shanghai Consulate satisfies the requirements for Shanghai Entry and Exit Administration Bureau (EEAB) Visa and Work Permit applications. Chinese authorities do not require documents to be Authenticated, and we can not Authenticate documents to be used for visa or work permit applications.
If you choose to have your education documents Authenticated for your visa or work permit application, one possible alternate provider is http://www.cscse.edu.cn/publish/portal0/tab105/info6388.htm
Australian Visa and Citizenship Documents
Online Visa and Citizenship applications do not require certified copies.
Visa and Citizenship applications submitted in China and on paper can have copies of documents certified by Chinese citizens whose occupation is listed here.
Visa and Citizenship applications submitted outside Australia do not need statutory declarations to be witnessed at an Australian Embassy or Consulate. If your visa/citizenship application requires a witnessed declaration/form, please read the witnessing instructions on the declaration/form. The Department of Home Affairs (HA) can generally accept statements witnessed according to the legal practices of the country in which you make the statement.
DFAT officers are not notaries public. Please contact your lawyer for advice on local notaries public.
Alternative Shanghai notarial service providers can be found here.
We Can Not Provide Legal Advice
Please ensure that documents relating to the notarial services you require from the Australian Consulate are presented in the correct form and that you provide the correct instructions for the notarial service you require. If you are unsure of the legislative requirements relating to the notarial service you require, you should seek independent legal advice. Please note that neither the Australian Government nor the Australian Consulate in Shanghai guarantees the legal effectiveness of the notarised document or the accuracy of its content. Fees paid for notarial services are non-refundable.
Requirements of this service are:
- Original documents
- Your passport
- Notarial Fees
For more information regarding notarial services please visit https://smartraveller.gov.au/services/legalising-documents/overseas.html
Under the Consular Fees Act of 1955 a fee applies to these services.
At the Shanghai Consulate-General Notarial Fees can only be paid using mPOS (Alipay & WeChat Pay), Chinese ATM cards and most international credit cards. We can not accept American Express cards without a UnionPay symbol and can not accept cheques or cash.
Fees can vary each month due to changes in the exchange rate.
Translation and Interpreting Services